Terms and Conditions | Baron Media Weddings

BARON MEDIA

TERMS & CONDITIONS

Last updated: 21st September 2026

ABOUT THESE TERMS

These Terms & Conditions apply to the use of the Baron Media website and to the purchase of photography services and products offered by Baron Media.

By using this website, submitting an enquiry, booking a photography service or purchasing a product from Baron Media, you acknowledge that you have read and understood these Terms & Conditions.

These Terms & Conditions should be read together with any specific booking agreement, quotation, order confirmation or other terms provided to you in relation to a particular service or product.

ABOUT BARON MEDIA

Baron Media is a photography business based in Wales, United Kingdom.

Business name: Baron Media

Owner: [FULL LEGAL NAME]

Email: [EMAIL ADDRESS]

Website: [WEBSITE ADDRESS]

In these Terms & Conditions, “Baron Media”, “we”, “us” and “our” refer to Baron Media.

“You”, “your” and “client” refer to the person purchasing, booking or enquiring about our services or products.

OUR SERVICES

Baron Media provides photography services and photographic products, which may include:

• Wedding photography

• Photography packages

• Fine-art wedding albums

• Heirloom albums

• Parent and family albums

• Fine-art photographic prints

• Framed photographic prints

• Print collections

• Other photographic products and services offered through the website

The specific services and products included in any booking or purchase will be confirmed before the relevant contract is formed.

WEBSITE INFORMATION

We take reasonable care to ensure that information displayed on the website is accurate and up to date.

Images shown on the website may be used for illustrative purposes. Colours, textures, materials and finishes shown on a screen may differ slightly from the physical product due to differences in displays, lighting and manufacturing processes.

We reserve the right to correct typographical, pricing or other errors and to update or change products and services where reasonably necessary.

Nothing in these Terms & Conditions affects your statutory consumer rights.

PHOTOGRAPHY BOOKINGS

Submitting an enquiry does not automatically create a booking.

A wedding photography booking becomes confirmed when Baron Media has accepted the booking and the required booking documentation and payment have been completed.

Wedding photography bookings may be subject to a separate booking agreement. That agreement will contain the specific terms relating to the wedding, including the date, package, services, payment arrangements, cancellation provisions and other booking-specific information.

Where a signed booking agreement contains terms that specifically apply to a particular booking, those terms will take precedence over these general website Terms & Conditions to the extent of any inconsistency.

PRICES

All prices displayed by Baron Media are stated in pounds sterling (£).

Where applicable, prices will identify whether VAT is included.

Prices may change from time to time. A change in price will not affect an order or booking that Baron Media has already accepted, unless otherwise agreed or required by law.

Where a product is advertised as being available “from” a particular price, the final price may vary depending on the specification selected.

For example, the price of an album may vary depending on its size, number of pages, materials, cover, finishes and other options.

The final price of a bespoke product will be confirmed before production.

PAYMENT

Payment arrangements will depend on the service or product being purchased.

For wedding photography services, payment arrangements will be set out in the applicable booking agreement.

For physical products, payment may be required before production begins.

For bespoke products, Baron Media may require the client to approve the final specification and design before production.

Baron Media will not knowingly charge additional amounts that have not been agreed with the client, except where permitted by law.

THE BARON MEDIA COLLECTION

The Baron Media Collection may include physical products such as albums, fine-art prints and framed artwork.

Products may be available to clients whose wedding was photographed by Baron Media and, where specifically offered, to clients who provide photographs taken by another photographer.

The availability, specification and price of each product will be stated on the website or confirmed directly with the client before purchase.

BESPOKE ALBUMS

Certain Baron Media albums are bespoke products created specifically for the client.

This may include:

• The Baron Heirloom Album

• Other wedding albums

• Parent and family albums

• Custom album designs

The final appearance of a bespoke album may depend on the photographs supplied, the selected materials, the album size, the number of pages and other specifications.

Before production, Baron Media may provide the client with a digital proof of the album design.

Production will normally begin only after the client has approved the final design.

ALBUM DESIGN AND CLIENT APPROVAL

Where a digital proof is provided, the client is responsible for carefully checking the proof before approval.

This includes checking:

• Photograph selection

• Photograph orientation

• Names

• Dates

• Spelling

• Personalised text

• Layout

• Other information included in the design

Once the client has approved the final design and production has begun, changes may no longer be possible.

If changes are possible after production has begun, additional costs may apply.

The number of design revisions included within an album purchase will depend on the product purchased and will be confirmed before production.

ALBUMS USING PHOTOGRAPHS TAKEN BY ANOTHER PHOTOGRAPHER

Baron Media may offer album design and production services using photographs originally taken by another photographer.

If you provide photographs to Baron Media for this purpose, you confirm that you have the necessary permission to provide those photographs to us for album design and production.

You are responsible for ensuring that your use of the photographs does not infringe copyright or any other intellectual property rights.

Baron Media does not automatically acquire copyright in photographs supplied by another photographer.

Where another photographer owns the copyright in the supplied photographs, that copyright remains with the relevant rights holder.

Baron Media's service in these circumstances is limited to the design and production services agreed with the client.

Unless otherwise agreed in writing, copyright in photographs created by Baron Media remains with Baron Media.

Purchasing photographs, digital files, prints or albums does not transfer copyright ownership to the client.

Clients receive the personal-use rights specified in their booking agreement or applicable product terms.

You must not sell, commercially license, commercially reproduce or otherwise exploit Baron Media photographs without our written permission unless such use is expressly permitted by the applicable agreement.

Where photographs supplied to Baron Media were created by another photographer or third party, copyright remains with the relevant rights holder.

The client is responsible for obtaining any permissions required for the intended use of those photographs.

Baron Media will not knowingly reproduce photographs where we have reason to believe that doing so would infringe the rights of another person.

FINE-ART PRINTS AND FRAMED PRODUCTS

Fine-art prints and framed products will be produced according to the specification selected by the client.

Available paper types, finishes, sizes, frames and other options will depend on the products offered by Baron Media at the time of purchase.

Physical prints may differ slightly in colour from the digital image displayed on a computer, phone or other screen.

This is due to differences between digital displays and physical printing processes.

Baron Media will take reasonable care to ensure that products are produced according to the agreed specification.

PHYSICAL PRODUCT DELIVERY

Physical products may include albums, prints, framed photographs and other photographic products.

Estimated production and delivery times will be communicated where applicable.

Production and delivery times may vary depending on the product, supplier availability and delivery arrangements.

Baron Media is not responsible for delays caused by circumstances outside our reasonable control, including supplier delays, manufacturing delays or postal and courier delays.

If a product arrives damaged or appears to be defective, the client should contact Baron Media as soon as reasonably possible and provide relevant details and photographs where appropriate.

Nothing in these Terms & Conditions limits your statutory rights concerning faulty or defective goods.

BESPOKE AND PERSONALISED PRODUCTS

Some Baron Media products are personalised or made specifically to the client's requirements.

This may include:

• Bespoke wedding albums

• Personalised albums

• Custom print collections

• Custom framed artwork

• Other products made to the client's specification

Certain statutory cancellation rights may not apply to personalised or bespoke goods where the relevant legal exception applies.

However, bespoke or personalised products remain subject to applicable statutory rights concerning defects, misdescription or failure to conform to the contract.

Baron Media will not rely on a bespoke-product exception to avoid responsibility for a product that is defective or otherwise does not conform to the agreed contract.

CANCELLATION AND REFUNDS

Cancellation rights depend on whether the client has purchased photography services, physical goods, bespoke goods or another type of service.

Where a statutory cancellation right applies, Baron Media will provide the information required to exercise that right.

Certain exceptions may apply to personalised or bespoke goods and to services that have been fully performed in circumstances where the applicable legal requirements have been satisfied.

Wedding photography cancellations will be dealt with in accordance with the applicable wedding photography booking agreement.

Nothing in these Terms & Conditions removes or restricts any statutory consumer right that cannot legally be excluded.

DIGITAL PHOTOGRAPHS

Where digital photographs are included in a photography package, they will normally be supplied through an online gallery or another digital delivery method specified by Baron Media.

The expected delivery timeframe will depend on the photography service purchased.

The client is responsible for downloading and safely storing their photographs once they have been delivered.

Baron Media recommends maintaining independent backups of important photographs.

Unless otherwise agreed, Baron Media does not guarantee permanent access to an online gallery after the stated gallery availability period.

PHOTOGRAPHY STYLE

Photography involves professional and artistic judgement.

Baron Media will use reasonable professional skill and judgement when providing photography services.

The final photographs may be affected by factors outside the photographer's control, including:

• Weather

• Lighting

• Venue restrictions

• Guest behaviour

• Timing

• Location conditions

• Other circumstances occurring during the event

Specific photographs, poses or moments cannot be guaranteed unless expressly agreed in writing.

The photographer's portfolio represents the general style and approach of Baron Media.

EQUIPMENT

Baron Media may use professional cameras, lenses, lighting equipment, computers, storage systems and other photographic equipment.

Where reasonably possible, appropriate backup equipment and procedures may be used.

If equipment failure or another technical issue occurs despite reasonable precautions, Baron Media will take reasonable steps to minimise its effect.

No guarantee can be given that every individual photograph or moment will be captured where circumstances outside Baron Media's reasonable control prevent this.

USE OF PHOTOGRAPHS FOR MARKETING

Baron Media may request permission to use photographs for purposes including:

• Website portfolio

• Social media

• Advertising

• Promotional materials

• Exhibitions

• Other marketing purposes

Where consent is required, the relevant permission will be obtained in accordance with applicable law and the applicable booking agreement.

A client's purchase of photography services does not automatically give Baron Media unlimited rights to publish photographs of the client.

WEBSITE CONTENT

Unless otherwise stated, photographs, written content, branding, logos, graphics, designs and other original content appearing on the Baron Media website belong to Baron Media or are used with appropriate permission.

Website content must not be copied, reproduced, distributed, modified, sold or commercially exploited without permission.

This does not affect any rights granted to users under applicable law.

THIRD-PARTY SUPPLIERS

Baron Media may use specialist third-party suppliers to manufacture albums, prints, frames, packaging and other products.

Baron Media will select suppliers with reasonable care.

Manufacturing processes may result in minor variations in colour, texture, finish or materials that fall within normal industry tolerances.

Where a product is purchased from Baron Media, Baron Media remains responsible for dealing with the client regarding the product, subject to the applicable statutory rights.

Baron Media may collect and process personal information necessary to provide services, process orders, communicate with clients and operate the website.

Personal information will be handled in accordance with the Baron Media Privacy Policy.

Please refer to the Privacy Policy for information about how personal data is collected, used, stored and protected.

COMPLAINTS

If you are dissatisfied with a Baron Media service or product, please contact us as soon as reasonably possible.

We will review the issue and seek to resolve legitimate complaints fairly and reasonably.

Complaints should be sent to:

[EMAIL ADDRESS]

Please include your name, booking or order details where applicable, and a description of the issue.

We will aim to acknowledge and respond to complaints within a reasonable timeframe.

LIABILITY

Nothing in these Terms & Conditions excludes or limits liability where doing so would be unlawful.

Nothing in these Terms excludes or limits liability for death or personal injury caused by negligence, fraud or fraudulent misrepresentation, or any other liability that cannot legally be excluded or limited.

Subject to the above, Baron Media's liability will be limited to the extent permitted by applicable law.

Nothing in these Terms & Conditions affects your statutory consumer rights.

EVENTS OUTSIDE OUR CONTROL

Baron Media will not be responsible for failure or delay caused by circumstances outside our reasonable control.

This may include:

• Serious illness or injury

• Accidents

• Severe weather

• Natural disasters

• Fire

• Flood

• Government restrictions

• Transport disruption

• Supplier failure

• Serious equipment failure despite reasonable precautions

• Other circumstances beyond reasonable control

Where such circumstances affect a booking or order, Baron Media will communicate with the client as soon as reasonably practicable and will take reasonable steps to find an appropriate solution.

CHANGES TO THESE TERMS

Baron Media may update these Terms & Conditions from time to time.

The version applicable to a particular booking or purchase will generally be the version in force when the relevant contract was entered into, unless a change is required by law or otherwise agreed.

The date at the beginning of this document indicates when these Terms & Conditions were last updated.

GOVERNING LAW

These Terms & Conditions are governed by the law of England and Wales.

Any dispute arising in connection with these Terms & Conditions will be subject to the courts of England and Wales, subject to any mandatory consumer rights that provide otherwise.

CONTACT

If you have any questions regarding these Terms & Conditions, a Baron Media booking, an order or one of our products, please contact:

BARON MEDIA

Email: [EMAIL ADDRESS]

Website: [WEBSITE ADDRESS]

Based in Wales, United Kingdom

IMPORTANT NOTICE

These Terms & Conditions are intended to govern the general use of the Baron Media website and the general supply of Baron Media services and products.

Specific wedding photography bookings may be subject to a separate booking agreement.

Specific products may also be subject to additional information supplied to the client before purchase.

Nothing in these Terms & Conditions is intended to remove, restrict or replace any statutory consumer rights that cannot legally be excluded or restricted.